Ministry of International Affairs and Cooperation

Facilitation of Arrival of New Diplomats

Overview

The Department of Protocol and Consular Services in the Ministry of International Affairs and Cooperation (MIAC) facilitates the accreditation of all members of the Diplomatic community, which include Diplomatic Missions and International Organisations, to enable them to carry out their mandate in Botswana.

Who is eligible?

All members of the Diplomatic Community, which include Diplomatic Missions and International Organisations.

How do I get this service?

Step 1:

Notification of the Department

  • Diplomatic missions and international organizations are required to notify the Department of Protocol and Consular Services of any new arrivals and departures of all Diplomatic agents as well as their families and private servants through a Note Verbale accompanied by a Diplomat Notification Form.

Step 2:

Application for Diplomatic Identity Card

  • A Note Verbale accompanied by an application form EA 40/10 C1 should be submitted to the Department of Protocol and Consular Services, with 2 colored passport size photos.

Step 3:

Application for Exemption Certificates/ Residence Permits

  • Family members that include spouses and children under the age of 18 are issued with Exemption Certificates/ Residence Permits. In addition to a Note Verbale, a completed application Form3A and Form 15 respectively, copy of passport and two passport sized photographs should be attached. The application for an Exemption Certificate for spouses and children below 18 years of age shall also be accompanied by a copy of a marriage certificate, adoption and birth certificate.
What supporting documents are required?
  • Note Verbale from relevant Diplomatic Mission or International organisation informing of arrival of new Diplomat, and departure of existing Diplomat.
  • Copy of passport, marriage certificate, adoption or birth certificate
How long will this service take?

2 working days.

Related Documents
Vienna Convention on Diplomatic Relations 1961 Form (271.43 KB)
Vienna Convention on Consular Relations 1961 Form (469.16 KB)
DIPLOMATIC IMMUNITIES AND PRIVILEGES FORM (5.7 KB)
Related Forms
DIPLOMAT NOTIFICATION FORM (44.69 KB)
Theme for this service
Immigration
How much does it cost?

No cost.

Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International affairs, Botswana MissionsProtocol and Consular Services

Keywords

Accreditation, new diplomats, posting to diplomatic mission

Ministry submitting this Service
Ministry of International Affairs and Cooperation

Burial of Foreign Nationals

Overview

The Department of Protocol and Consular Services in the Ministry of International Affairs and Cooperation facilitates burials and repatriation of foreign nationals in Botswana. The authority to bury is given by the Office of the District Commissioner in the relevant district where the application is lodged.

Who is eligible?
  • Foreign nationals wishing to bury their deceased in Botswana
  • Foreign nationals wishing to repatriate their deceased relatives from Botswana
How do I get this service?
  • Applicants should contact their country's nearest diplomatic mission, or consulate of the country of the deceased and request a Note Verbale authorising burial in Botswana or repatriation.
  • Submit Note Verbale and accompanying documents (death certificate, a copy of passport or Identity card of applicant, residence permit, letter from spouse or authorised immediate family member consenting to the burial or repatriation).
What supporting documents are required?
  • Death Certificate
  • Copy of passport or national Identity card of applicant
  • Note Verbale from country's representative Diplomatic Mission or Consulate (Attach Link of Diplomatic Missions accredited to Botswana)
  • Letter of consent from spouse or authorised immediate family member.
  • Copy of passport of the deceased.
  • Copy of residence /work permit (for resident)
How long will this service take?

Two (2) working days.

Theme for this service
Residence
How much does it cost?

No charges.

Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International affairs, Botswana Embassy, High Commission, Protocol and Consular Services, District Commissioner's, Protocol Officer

Keywords

Foreigner, Burial of Foreign National, Death of Foreigner, Funeral of a Foreign national, Note Verbale, authorised family member, Repatriation, Burial, Death, Funeral, Bury, Dead, Late, repatriation

Ministry submitting this Service
Ministry of International Affairs and Cooperation

Application for civil registration documents abroad (Omang, National Passport, birth and death certificate, police clearance certificates, validation of driver’s licence)

Overview

The Ministry of International Affairs and Cooperation facilitates applications by Batswana residing outside the country in diaspora through provision of access to services provided by other line Ministries. 

These include facilitating applications for / renewal of Omang; National Passport; birth and death certificates; validation of driver’s licences; and the repatriation of deceased persons to Botswana. 

The Ministry also assists foreign nationals who are former residents of the Republic of Botswana with issuance of police clearances certificates.

Who is eligible?
  • Batswana in diaspora
  • Students
  • Citizens on international travel
  • Foreign nationals who are former residents in Botswana
How do I get this service?
  • Contact the nearest diplomatic mission, or the Ministry of International Affairs and Cooperation
  • Fill in the required forms.
  • Provide required documentation.
What supporting documents are required?
  • Birth Certificate (letter from chief in absence of Birth Certificate, and hospital notification of birth)
  • Death certificate
  • Copy of expired or lost National Identification card (Omang)
  • Copy of expired or lost National passport
  • Hospital notification of birth
  • Drivers Licence
  • Police clearance certificate
How long will this service take?

Ten (10) working days

Theme for this service
Civil Registration
How much does it cost?

Varies depending on the service

Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International affairs, Botswana Embassy, High Commission, Protocol and Consular Services,

Keywords

Birth certificate, death certificate, driver’s licence, National Identity, Omang, passport, civil registration, citizenship, hospital notification, Birth, death, citizenship, civil registration, licence, certificate, immigration

Ministry submitting this Service
Ministry of International Affairs and Cooperation

Registration of Batswana living and travelling abroad

Overview

Batswana travelling abroad, whether on short- or long-term basis, should register with the nearest Botswana Mission, and or the ministry headquarters. 

This is important to ensure that all Batswana living abroad are kept abreast with current development issues in Botswana, and to be aware/alert of the location of all Batswana to extend consular services in case of emergencies and or natural disasters. 

Who is eligible?

Citizens of Botswana

How do I get this service?
  • Inform the Department of Protocol and Consular Services
  • Contact the nearest Botswana Embassy, High Commission or Botswana Honorary Consul. (link to form)
  • Provide personal information including, contact details in country of destination and the particulars of the next of kin to contact in case of emergency'. 
What supporting documents are required?
  • National Identification card (Omang)
  • Travel Itinerary
  • Completed Travel notification form
  • Government sponsorship letter for students
  • Valid passport
How long will this service take?

Immediate.

Related Services
Application for civil registration documents abroad (Omang, National Passport, birth and death certificate, police clearance certificates, validation of driver’s licence)
Emergency assistance
Theme for this service
Immigration
How much does it cost?

No cost

 

Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International Affairs, Botswana Embassy, High Commission, or Botswana Honorary Consul 

Keywords

Relocation, Travelling, International travel, students, visa, Travelling abroad, Botswana Mission

Ministry submitting this Service
Ministry of International Affairs and Cooperation

Emergency assistance

Overview

Provision of support services to Batswana abroad who are in distress. This includes facilitating contact with their families and friends. 

Who is eligible?
  • Citizens of Botswana.
  • Foreign national with permanent residency (under special circumstances).
  • Foreign nationals with valid work permit (under special circumstances).
How do I get this service?
  • Contact the nearest Botswana Embassy, High Commission or Honorary Consul and request to speak with the Consular Officer.
  • Explain your situation and give contact details of family or friends.
  • In a case where Botswana does not have an Embassy or High Commission in that country the Office of the Honorary Consul of Botswana in that region may be approached to assist.
What supporting documents are required?
  • National Identification card (Omang)
  • Permanent Residency permit
  • Valid Work permit
  • Valid passport
How long will this service take?

Immediate but dependent on proximity of the nearest Botswana Mission.

Related Services
Emergency assistance
Registration of Batswana living and travelling abroad
Theme for this service
Immigration
How much does it cost?

The cost is dependent on the situation:

  • In-service trainees and students will be transported at the cost of Government.
  • In rescue situations, where flights are possible, nationals will need to arrange for relatives and friends to provide air fares.
Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International affairs, Botswana Embassy, High Commission, Botswana Honorary Consul

Keywords

Emergency Assistance, Diaspora, citizen, logistical support, facilitate contact, students, travel, resident permit, distress, stranded, national disaster, political unrest

Ministry submitting this Service
Ministry of International Affairs and Cooperation
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