Diplomacy

Provision of State Protocol Services for National Events and International Conferences in Botswana

Overview

The Department of Protocol and Consular Services in the Ministry of International Affairs and Cooperation provides State Protocol services to facilitate smooth arrangements of national events and international conferences hosted in Botswana. The services provided also include training on Protocol and Etiquette to stakeholders, guidance on interaction with Foreign Missions accredited to Botswana, as well as High Level visitors from abroad.

Who is eligible?
  • Government Ministries, departments and parastatals.
  • Others may approach private providers of the training on Protocol and Etiquette who are accredited with Botswana Qualifications Authority.
How do I get this service?

Submit request in the form of Saving-gram through parent Ministry for the required services.

What supporting documents are required?
  • Communication requesting the assistance specifying the nature of the training required, target group and events or High Level guests to be facilitated
  • Completed VIP lounge access forms
How long will this service take?
  • Training will be provided within 2 weeks of receipt of the request.
  •  VIP requests will be processed within 7 days of receipt of the request.
Theme for this service
Diplomacy
How much does it cost?

No charges.

Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International affairs, Botswana Embassy, High Commission, Protocol and Consular Services, District Commissioner's, Protocol Officer

 

Keywords

Protocol and Etiquette, Training, VIP lounge

Ministry submitting this Service
Ministry of Foreign Affairs

Presentation of Credentials

Overview

The Ambassador / High Commissioner will be notified by the Chief of Protocol of the date and time fixed for an audience with the Head of State, to present credentials. 

Arrangements will also be made for the Ambassador / High Commissioner to meet the Chief of Protocol and the Minister of International Affairs and Cooperation prior to the credential ceremony.

The Department will issue a Note Verbale stating the procedure and requirements for the presentation of credential ceremony.

Related Documents
Vienna Convention on Consular Relations_9.pdf (469.16 KB)
Vienna Convention on Diplomatic Relations_11.pdf (271.43 KB)
Botswana's Diplomatic_Privileges_and_Immunities Act_11.pdf (5.7 KB)
Theme for this service
Diplomacy
Meta tags

Botswana, Botswana Government, Republic of Botswana,

Keywords

presentation of credential ceremony

Ministry submitting this Service
Ministry of Foreign Affairs

Ambassador/High Commissioner Departing from Botswana

Overview

An Ambassador / High Commissioner leaving post will be seen off at the airport by a representative of the Chief of Protocol.  In this regard, the Ministry of International Affairs and cooperation should be notified in writing about the impending departure.

Related Documents
Vienna Convention on Consular Relations 1963 (469.16 KB)
Vienna Convention on Diplomatic Relations 1961 (271.43 KB)
Diplomatic Immunities And Privileges Form (5.7 KB)
Theme for this service
Diplomacy
Meta tags

Botswana, Botswana Government, Republic of Botswana,

Ministry submitting this Service
Ministry of Foreign Affairs

Official Calls

Overview

The Ministry of International Affairs and Cooperation (relevant Desk) will assist in making appointments for the customary courtesy calls for the incoming Ambassador/High Commissioner on His Honour, the Vice President and the Honourable Speaker of the National Assembly and other Senior Government Officials. 

Related Documents
Botswana's Diplomatic_Privileges_and_Immunities Act_7.pdf (5.7 KB)
Theme for this service
Diplomacy
Meta tags

Botswana, Botswana Government, Republic of Botswana

Keywords

courtesy calls

Ministry submitting this Service
Ministry of Foreign Affairs

Call on the Chief of Protocol

Overview

The Ambassador / High Commissioner is advised to call on the Chief of Protocol as soon as possible and present a copy of Letters of Credence and where applicable, a copy of the predecessor's Letters of Recall.  If the credentials are in a language other than English, they should be accompanied by an English translation.

After making this call, the Ambassador can take up official function in relation to the Ministry of International Affairs and Cooperation and call on the Dean of the Diplomatic Corps.  Other functions must be deferred until the Ambassador / High Commissioner has presented his/her credentials to His Excellency, the President.

Related Documents
Vienna Convention on Consular Relations_5.pdf (469.16 KB)
Vienna Convention on Diplomatic Relations_7.pdf (271.43 KB)
Botswana's Diplomatic_Privileges_and_Immunities Act_6.pdf (5.7 KB)
Theme for this service
Diplomacy
Ministry submitting this Service
Ministry of Foreign Affairs

Request for Accreditation for new Foreign Head of Mission

Overview

Accreditation of new Heads of Diplomatic Missions, Honorary Consul and Heads of International Organisations accredited to the Republic of Botswana

Who is eligible?

Newly appointed / accredited Heads of Missions, Honorary Consuls and Heads of International Organisations to the Republic of Botswana

How do I get this service?

The process to accredit a new Ambassador / High Commissioner begins with the Mission or Ministry of Foreign Affairs of the sending State submitting to the Ministry of International Affairs and Cooperation (Office of the Chief of Protocol) a Note Verbale accompanied by curriculum vitae (CV) of the proposed candidate, requesting an Agrément.

What supporting documents are required?

Note Verbale from the sending State or international Organisation, accompanied by curriculum vitae (CV) of the proposed candidate, requesting an Agrément.

How long will this service take?

Immediate

Related Documents
Vienna Convention on Consular Relations_4.pdf (469.16 KB)
Vienna Convention on Diplomatic Relations_6.pdf (271.43 KB)
Botswana Tax Act (BURS)_Diplomats_IRD_1.pdf (45.57 KB)
Botswana's Diplomatic_Privileges_and_Immunities Act_4.pdf (5.7 KB)
Theme for this service
Diplomacy
How much does it cost?

No costs

Meta tags

Botswana, Botswana Government, Republic of Botswana, Government of Botswana, International affairs, Botswana Embassy, High Commission, Protocol and Consular Services, District Commissioner's, Protocol Officer

Keywords

New head of missions, Agrément, Vienna Convention on Diplomatic Relations, diplomatic mission, diplomatic posting, Ambassador, High Commissioner, Consul General, sending State, sending Organisation, Diplomats, new posting, Embassy, High commission, international organisation, note verbale

Ministry submitting this Service
Ministry of Foreign Affairs
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