Societies Registration

Overview

This service registers non-profit making societies and non–governmental organisations. These include:

  • Religious Organisations
  • Professional Associations
  • Burial Societies
  • Recreational and Sporting Clubs
  • Political Parties
  • Charitable Organisations
  • Others
Who is eligible?

All citizens, residents, or visitors who form a society with at least twenty members are eligible for this service.

How do I get this service?

In order to access this service, applicants must complete the following steps:

  • Submit a letter of intent and relevant documents (listed below) to the local Civil and National Registration offices (contact information listed below)
  • Upon receipt of the letter of intent, the Registrar will send the following to the applicant(s) for completion:
  1. Form A to be completed in triplicate
  2. Membership list
  3. Guidelines for forming the Society’s constitution (3 copies to be submitted)
  4. Complete and submit the above three items to the local Civil and National Registration offices
  5. After successful screening of the submitted documents, the Registrar will issue a certificate, Form A and the constitution as approved by the society
What supporting documents are required?
  • Letter of intent to form a society
  • Minutes of the formation of the society with three or more objectives
  • List of signatures and national identity numbers of attendees at the formation of society meeting
  • Ten suggested names for the society in order of preference. The names should be reflective of the nature of the society whether it is an association, club, church or society
  • In case of non-citizens serving on the executive committee, provide the following:
  1. Certified copies of resident permit
  2. Certified work permit
  3. Certified copy of page 1 and 2 of passport, showing their picture and personal details should also be submitted
How long will this service take?

Fourteen (14) days to complete.

How much does it cost?

The service costs BWP 500.00 for associations and churches, and BWP250.00 for all other societies. These costs are non-refundable.

Where can I obtain this service?

All Civil and National Registration Offices accross the country

 

Department of Civil and National Registration

Head Office, Block 8, Government Enclave,

Khama Crescent, Private Bag 00240, Gaborone, Botswana

Tel. (+267)361 1400

Fax. (+267) 395 9998

Toll Free Number. 0800 600 777

Opening hours: 7:30 to 12:45, and 13:45 to 16:30, Monday to Friday, except public holidays.

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